Capital Clerk in Hilton Head Island, SC at Hargray

Date Posted: 1/2/2020

Job Snapshot

Job Description

Job Title: Capital Clerk



Duties & Responsibilities:

  • Candidate will report to work regularly as scheduled to perform essential functions of the job performing weekly reconciliations
  • Performs reconciliations of selected expenses accounts; classifies capital expenditures and maintain fixed asset registers; will maintain inventory valuation models for proper pricing of periodic inventories
  • Verify, allocate and post details of business transactions to subsidiary accounts in journals or computer files from documents such as sales slips, invoices, receipts, check stubs and computer printouts.
  • Summarize details in separate ledgers or computer files and transfer data to general ledger. Record month end journal entries relating to cash and prepare required month end schedules.
  • Reconcile and balance accounts. Compiles reports to show statistics such as cash receipts and expenditures, accounts payable and receivable, profit and loss and other items pertinent to operation of business.
  • Compute and creates floor plan statements.
  • Complete records to or through trial balance.
  • Maintain a professional appearance and work area
  • Make sure customers receive prompt, efficient and courteous attention for all contacts and transactions.
  • Be familiar with procedures for handling all aspects of customer complaints
  • Receive (from various sources), sort and distribute invoices daily.
  • Scan, verify and post invoices using ReadSoft and/or SAP. Ensure invoices are processed in accordance with company policies, using three way match when required. Obtain and attach additional documentation as required for special expenditures including capital expenses.
  • Monitor discount opportunities to optimize timing of payments, based on payment terms.
  • Ensure images are available for all invoices that are posted in SAP.
  • Process disbursements via check or ACH in accordance with department schedule.
  • Post payments made by wire transfer timely and accurately.
  • Provide special handling of checks as requested by requisitioner.
  • Obtain W-9 data from vendors for IRS Form 1099 reporting.
  • Respond to internal and external (vendor) inquiries in a timely and in a professional manner.
  • Assist buyers and requisitioners in resolving invoice discrepancies with the vendor.
  • Understand legal and compliance policies and make sure payable documents for consulting and donations are processed in accordance with such policies.
  • Request or provide data, receive and understand instructions within and outside the department.
  • Process resource related invoices and manual invoices.
  • Assist in the archiving of department documentation.
  • Performs other related duties as assigned to ensure effective operation of department.



Job Requirements

Minimum Qualifications:

  • Two year degree in Accounting, Business or related field, knowledge of accounting principles
  • Be proficient with computers, with Microsoft Office tools (e.g. Outlook, Word, and Excel), Internet and AS400.
  • Have excellent verbal and written communication, interpersonal, time management, problem solving and math skills
  • Possess a high level of accountability, accuracy and efficiency, especially when multitasking
  • 1-2 years experience in Accounts Payable
  • Associate degree in business
  • Strong computer skills, including a major mainframe financial software and Microsoft applications such as Excel and Word
  • Effective written and verbal communication skills
  • Accurate data entry skills
  • Ability to meet deadlines and manage multiple tasks
  • Basic understanding of accounting
  • Ability to meet deadlines and manage multiple tasks
  • Ability to work within a cross functional team setting as well as independently
  • Ability to proactive problem-solve, requiring little supervision
  • Flexibility in meeting business needs, including requests from auditors
  • Work closely with team members

EOE/ Vet/Disability