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HR Coordinator in Hilton Head Island, SC at Hargray

Date Posted: 4/26/2019

Job Snapshot

Job Description

Assists with activities related to training, recruiting, staffing management, compliance, employee relations, labor relations, organizational development, benefits and compensation, and employee communications.

 

Duties and Responsibilities

 

  • Assists with the coordination of training for new and existing employees, both internal, external and on-line, and where appropriate, conducts training programs
  • Responsible for training event coordination to including scheduling training locations, reproduction of training materials, meals and audio-visual requirements
  • Assists with managing paperwork and data entry associated with the travel & training request process
  • Manages end user, course and class data entry in the Hargray University Learning Center, to include current training information and historical training events documentation 
  • Assists with training as necessary including on-boarding plans, on-job-orientation, on-job-training and similar programs     

 

Recruiting

 

  • Assists as needed with applicant tracking to include screening/routing resumes, fielding calls, etc.
  • Assists with the coordination and scheduling of interviews including coordinating monthly Minute Meetings
  • Assists with the management of the Hargray Intern Program (HIP), Hargray College Graduate Program
  • Assists with managing contract and temporary labor requests including scheduling interviews and communicating selections to staffing firms

 

Staffing Management

 

  • Manages on-boarding and off-boarding process for each colleague via Silkroad
  • Coordinators pre-screening efforts to include pre-employment drug screens, background checks and employment verifications
  • Coordinates on-boarding of all new employees including participation in new employee orientation
  • Responsible for employee record keeping and retention
  • Processes all terminations and completes all necessary off-boarding procedures
  • Partners with management to communicate Company policies, programs, and standards

 

Compliance

 

  • Assists with ensuring department remains compliant with record keeping and retention policies and procedures
  • Assists with conducting audits of personnel files annually
  • Ensures all paperwork is filed in appropriate personnel files on a timely basis
  • Assists with audits as assigned
  • Assists with ensuring department and company remains compliant with all federal, state, and local laws
  • Assists with conducting annual motor vehicle record checks; assists with base pass process

    

Employee Relations

 

  • Assists with scheduling and conducting employee relations events including quarterly all colleague calls and annual all colleague meeting
  • Assists with administering the engagement survey and activities related

 

Benefits & Compensation

 

  • Assist with managing benefits programs including data entry, employee outreach and coordination of wellness activities and events
  • Assists with managing compensation program including data entry, surveys and special projects
  • Assists with annual bonuses and increases
  • Assists with maintenance of commission plans
  • Assists with FMLA and other leave requests
  • Assists with workers’ compensation claims

 

Administrative

 

  • Maintains employee and department information on the Heartbeat
  • Assists in the creation and analysis of reports, decisions, and results of Company and department in relation to established goals
  • Effectively manages administrative tasks including system(s) maintenance, data entry, filing and reporting
  • Maintains an attitude and philosophy consistent with and in promotion of the Company’s core values and mission statement
  • Performs other related duties as assigned to ensure effective operation of the department and the Company

Job Requirements

  • Bachelor’s Degree preferred
  • 3+ years of experience in administrative support role
  • 1-2 years of experience in human resources preferred 
  • Must be able to work with confidential information and maintain utmost discretion
  • Strong interpersonal and verbal and written communication skills
  • Strong attention to detail
  • Strong organizational skills
  • Strong critical thinking skills
  • Self-starter who requires little direction; able to anticipate the needs of others
  • Strong computer skills, proficient with Microsoft Office Suite, previous experience working with ADP products preferred

EOE/Vet/Disability